FLIGHT

Biola Athletics Travel Operations. Sign in with the username and password provided by your administrator.

Username Password

Biola AthleticsFLIGHT

coach

🔍

New Trip

Sport

Head Coach

Destination / Opponent

Trip Type

Scope

Squad Traveling

Needs (drives the checklist)

Airfare Lodging Bus Vehicles

Travelers #

Departure Date

Return Date

Prepay Status

Total Trip Expenses ($)

Teamworks conflicts

Change Password

New password

Key Locker Code

Opens the key locker for the van and bus keys. It's yours alone, so please don't pass it around. If it doesn't work, ask Annie.

Manage Users

Full name

Contact email (for reminders)

Username (login)

Temporary password

Access level

Key locker code (optional)

Sports this coach can see

Also a bus driver (can pick up bus shifts)

Linked approved-driver record (carries name, phone & CHP credentials)

View FLIGHT as another user

See exactly what a coach or admin sees. This is a read-only preview. You stay signed in as yourself, and nothing you view is changed. Bus-driver accounts aren't previewable yet.

🔍

Assign Vehicle

Vehicle

Borrowing department

Start

End

Driver

Driver phone

Purpose

Status

Add Transportation

Method

Vans (pick a van, driver, and phone for each)

Vehicle

Driver

Driver phone

Company

Airline

Pax booked

Confirmation #

Cost ($)

Pickup cost ($)

Vehicles (size, seats, confirmation #, driver). Add or remove rows as needed.

Vehicle sizeSeatsConfirmation #Driver (approved)

Flight legs (from → to, with departure and arrival time)

FromToDepartsArrives

Drop-off airport (departure)

Pickup airport (return)

Destination

Depart

Return

Pickup location

Dropoff location

Hotel name

Address

Check-in date

Check-out date

Rooms (type and how many of each)

Room type# of rooms

Trip legs (optional), add each pickup and drop-off so drivers see the full itinerary for the shift

Pickup locationPickup timeDrop-off locationDrop-off timeNote

Let bus drivers sign up for partial trip (choose individual legs)

Off by default. Requires at least 2 legs. When on, each leg can be picked up by a different driver.

Notes

Add Game

Opponent

Game date

Start time (blank = TBD)

Conference game

Notes

For a doubleheader, add two games on the same date.

Task

Status

Due date

Assigned to

Notes / details

Add Reminder

Recipient (pick a person to auto-fill their email)

Recipient email

Recipient name

Send on

Sent from

Subject

Message (optional; a default is used if blank)

Additional recipients (optional — comma or newline separated emails; each gets their own copy of this reminder)

Action button

What to upload

Manage Sports

Code

Name

Gender

Season

Manage Vehicles

Name

Type

Passenger capacity

Cargo space

Driver Clearance

Driver

Driver name

Phone

Driver type

Clearance status

Risk management paperwork submitted

Paperwork date

Compliance

Pre-Trip Inspection

Admin review. This is the driver's pre-trip inspection form. Changes here are not saved.

Bus

Inspection date

Start mileage

End mileage

Gas receipt (optional, after you gas up)

📷 View uploaded receipt

Inspection checklist check all

Defects found

What's wrong?

Defects corrected before operating

I inspected this bus and it is safe to operate

Signature (your name)

Log Hours of Service

Admin review. This is the driver's hours-of-service form. Changes here are not saved.

Duty date

Trip

On-duty start

On-duty end

Driving time (hours)

Hours off before this shift

Took a meal break

Rest breaks taken

Notes

Add flight credit

Airline

Kind of credit

Credit amount ($)

Sport (whose budget paid)

Trip it came from (optional)

Passenger on the ticket

Can the name be changed?

Ticket number

Confirmation / voucher code

Issued on

Expiration date

What the expiration date means

Planned use (optional)

How to redeem it

Rules & restrictions (one per line)

Notes

Record a use

Date used

Amount applied ($)

Trip it paid for (optional)

Traveler

New confirmation #

The airline kept whatever was left over (write the rest off)

Notes

Trips